The opportunity as it really exists
- Walkthrough notes and photos
- RFP, floor plan, or scope files
- Facility size, tasks, and frequency
- Wages, burden, overhead, and margin target
Done-for-you bid desk for commercial cleaners
Send the walkthrough.
Get the bid ready to submit.
Save hours after every walkthrough and flag common scope and cost risks before you submit. We turn your notes, photos, RFP, labor costs, and margin target into a checked, client-ready bid—with the scope, pricing scenarios, and exclusions clearly laid out. You approve every number.
Human reviewedTraceable assumptionsYour final approval
ILLUSTRATIVE CLIENT BID Ready to review
LB
Lakeview Business Center18,400 sq ft · 5 visits weekly
EXAMPLE MONTHLY CLIENT CONTRACT — NOT OUR SERVICE FEE
Competitive$4,860/mo14.2% modeled margin
Recommended$5,240/mo20.4% modeled margin
Premium$5,690/mo25.8% modeled margin
Fictional amounts a cleaning contractor might quote its client—not CleanContract Desk fees. Every live model uses owner-supplied or owner-approved inputs. See our service fees.
Bid decision packageCosts · margin · scope · proposal · follow-up
Open fictional sampleNot a template. Not another platform to learn. A real bid analyzed, checked, and produced for you.
See the desk at work
From walkthrough notes to a bid that is ready to review.
See how CleanContract Desk organizes the scope, checks labor and cost assumptions, and turns the owner-approved decisions into a client-ready package.
Start your free bid fit reviewThe job we do
From raw walkthrough
to an owner-approved bid.
A bid only works when the scope, labor, costs, margin, and proposal all tell the same story. We connect those decisions before you submit.
The decisions behind a defensible price
- Missing scope and risk flags
- Task-frequency and labor assumptions
- Fully loaded cost and margin model
- Competitive, recommended, and premium scenarios
A complete decision and submission package
- Owner pricing worksheet
- Scope, exclusions, and change rules
- Client-ready branded proposal
- Submission checklist and follow-up
What the fee buys
More than a polished PDF.
The proposal is the last piece. The real value is knowing how the scope, workload, costs, and price fit together before you make a promise to the prospect.
See a fictional proposal (PDF)See how approved inputs become a clear, client-ready proposal. The sample is fictional and does not represent a price recommendation or customer result.
Gap and risk report
Missing frequencies, access rules, supply responsibility, special work, deadlines, and other expensive unknowns are surfaced.
Cost and margin model
Labor, payroll burden, supplies, overhead, and target margin are organized into a traceable owner decision.
Three pricing scenarios
See how competitive, recommended, and premium choices change the modeled margin before selecting the final price.
Protected scope and proposal
Clear tasks, frequencies, exclusions, change rules, options, terms, and next steps in a client-ready package.
Update when scope changes
Your included revision updates the relevant assumptions, economics, and proposal when the prospect changes the job.
Accuracy without pretending
Every number has a source. Every assumption is visible.
We do not guess unknown wages, production rates, overhead, or facility conditions. We document the inputs, flag uncertainty, and show what changes when an assumption changes.
- You approve the labor and cost inputs
- You see the modeled margin before submission
- Scope changes can be recalculated consistently
- Nothing goes to the prospect without your approval
The CleanContract difference
A control system for the bid—not a calculator with nicer output.
A self-serve tool can calculate what you enter. Our managed process also asks whether the important facts are present, whether responsibilities are clear, and whether the economics match the promise the client will read.
See how the managed bid desk worksYou operate the system
- Processes the inputs you choose
- Generates a calculation or proposal
- Leaves input completeness to you
- Usually ends at the downloaded output
We manage the review and production
- Separates facts, assumptions, and unanswered questions
- Checks scope, responsibilities, economics, and proposal together
- Requires your approval for consequential inputs and final price
- Tracks the order, delivery, and included scope revision
- 01
Fit control
Confirm opportunity type, deadline, available evidence, and whether the service is appropriate.
- 02
Evidence control
Organize walkthrough notes, photos, files, buyer instructions, and the source of each important fact.
- 03
Scope control
Map zones, tasks, frequencies, responsibilities, options, exclusions, and unresolved questions.
- 04
Economics control
Connect owner-approved labor, burden, supplies, equipment, overhead, and margin inputs.
- 05
Alignment control
Check that the model, scenarios, written promise, exclusions, and terms agree before release.
- 06
Release control
Deliver approved files in a tracked portal and update affected pieces when included scope revisions occur.
Before the next bid goes out
Make sure the scope, costs, and assumptions agree.
Bring us the active opportunity. We will identify what is missing and confirm whether it fits before you pay.
After you buy
A tracked service order.
Not a mystery purchase.
Your payment is tied to one inquiry reference. That same secure order page shows the package, verified payment status, production stage, and every completed file.
- 01
Payment verified
Stripe sends the receipt and the order changes to paid only after Stripe confirms the transaction.
- 02
Inputs checked
We review the walkthrough facts and flag any missing scope, cost, deadline, or pricing decision before production.
- 03
Package produced
We build the analysis, pricing model, proposal, and follow-up materials included in the selected service.
- 04
Files delivered securely
Your completed files appear in your private customer portal, where the included revision is tracked with the order.
Have a live deadline?
Start with a $99 Bid Check.
Send the bid you already built. We will flag scope gaps, conflicting assumptions, exclusions, margin warnings, and submission problems—then give you a prioritized correction list before you send it.
One-time or ongoing support
Use us once.
Or make us your bid desk.
Keep the one-time options for occasional opportunities, or choose a monthly membership when bidding is part of your normal sales process.
ONE-TIME SERVICES
Choose support for the opportunity in front of you
No recurring charge. The $99 Bid Check is the fastest first step when your draft is already built.
Bid Check
$99
Have a bid mostly built? Get a focused second set of eyes before you send it.
- Scope and omission review
- Pricing-assumption check
- Exclusion and margin warnings
- Prioritized correction list
Bid Ready
$299
The complete standard bid built from your walkthrough materials.
- Scope and gap analysis
- Cost and margin worksheet
- Three pricing scenarios
- Client-ready proposal
- One scope-change revision
- Submission and follow-up kit
Bid Desk Plus
$549
Deeper production for multi-area or requirement-heavy bids.
- Everything in Bid Ready
- Multi-area requirement matrix
- Optional-service pricing
- Two scope-change revisions
- Priority production queue
Site-Specific Bid Plan
$1,500
Turn verified plans and walkthrough evidence into a zone-level operating bid plan.
- Source and assumption register
- Annotated cleaning-zone plan
- Task, frequency, staffing, and equipment plan
- Cost model and pricing scenarios
- Transition, quality-control, and proposal package
- Two scope-change revisions
One-time prices apply to opportunities confirmed as a fit. The Site-Specific Bid Plan starts at $1,500 and receives a written project quote after the evidence and building complexity are reviewed. An address alone is not used to invent an interior plan or final price. You approve all consequential inputs and the final price before submission. See the clearly labeled fictional plan sample.
MONTHLY MEMBERSHIPS
Predictable support for a steady pipeline
Once bidding is part of your normal sales process, each membership includes a defined number of complete, standard Bid Ready projects per billing period. No unlimited-work promise and no long-term contract.
Bid Desk Monthly
$499/month
A dependable outsourced bid desk for companies pursuing opportunities every month.
- 2 standard Bid Ready projects monthly
- One scope-change revision per project
- Secure portal and file delivery
- Additional standard bids at $249
- Month-to-month; cancel before renewal
Bid Desk Growth
$899/month
More monthly capacity and priority handling for contractors bidding consistently.
- 4 standard Bid Ready projects monthly
- One scope-change revision per project
- Priority handling
- Additional standard bids at $249
- Month-to-month; cancel before renewal
Membership scope: credits reset each billing period and unused credits expire. A standard project is one private-sector opportunity that fits the Bid Ready service. Additional standard bids are $249 each; rush work, government solicitations, multiple facilities, and unusually complex requirements receive a separate written quote.
The practical return
Protect the contract before it becomes an expensive lesson.
Stop rebuilding scopes, worksheets, proposals, and follow-ups from scratch after every walkthrough.
Make ambiguous tasks, periodic services, consumables, and exclusions visible before they become obligations.
See whether the planned price covers the approved labor, burden, supplies, overhead, and target margin.
Free annual cost estimator
What could one vague scope item cost over a year?
Use your own operating inputs. This estimates work and costs that may be absorbed when they are performed but never included in the client price.
ESTIMATED ANNUAL UNPRICED COST
$3,480- Labor hours performed but not priced
- 86.7 hrs
- Loaded labor cost
- $2,080
- Unpriced supplies
- $900
- Unpriced periodic work
- $500
Transparent formula
(Extra minutes ÷ 60 × weekly visits × 52 × loaded labor cost) + (monthly unpriced supplies × 12) + annual unpriced periodic work.
Planning estimate only. It does not predict profit, savings, contract performance, or a customer outcome. Use actual company costs and verify the scope of the specific account.Facility-specific bid intelligence
Walk the building you are actually bidding.
Each free guide focuses on the questions, boundaries, and scope decisions that make that facility different—without pretending one production rate fits every building.
FACILITY GUIDE
Browse every commercial cleaning bidding guide Office buildings
Occupancy, zone mix, restrooms, access, consumables, and periodic work.
Open guide FACILITY GUIDEMedical and dental offices
Clinical boundaries, written protocols, products, waste, and verified requirements.
Open guide FACILITY GUIDESchools and daycares
Calendars, classrooms, food areas, activity spaces, events, and break projects.
Open guide FACILITY GUIDEWarehouses and light industry
Included zones, shifts, soil, equipment, shutdown access, and safety boundaries.
Open guide FACILITY GUIDEAuto dealerships
Showroom presentation, glass, customer areas, service bays, floors, and events.
Open guide FACILITY GUIDERetail and multi-tenant properties
Public traffic, common areas, tenant boundaries, waste, response, and add-ons.
Open guideInteractive bid check
Is this opportunity ready to price?
Check what you already know. This does not calculate a price; it shows whether the inputs are complete enough to build a defensible proposal.
Tap each item you already have. Your score updates instantly without leaving this page.
Straight answers
Before you trust us with a bid
What am I actually paying for?
You are paying for analysis and production of one real commercial-cleaning bid: a gap review, structured scope, cost-and-margin model, pricing scenarios, client-ready proposal, and the included review level shown in your package.
Do you decide what I should charge?
We show how different prices affect the modeled economics, but you approve the inputs and choose the final price. We never invent unknown costs or promise that a price will be profitable.
Can I send photos and documents?
Yes. After completing the fit-review form, you can securely upload common walkthrough photos, PDFs, documents, and spreadsheets with your request.
What if the prospect changes the scope?
Bid Ready, Bid Desk Plus, the Site-Specific Bid Plan, and monthly membership projects include the listed number of scope-change revisions. We update the affected assumptions, pricing model, scope, and proposal together.
Can you create a floor plan from only a building address?
No. An address can help identify the property, but it does not prove the interior layout or cleanable areas. The Site-Specific Bid Plan uses a current floor plan, room schedule, measured sketch, or verified walkthrough to create an operational cleaning-zone plan. It is not an architectural blueprint, survey, or engineering drawing.
What counts as a standard membership project?
One standard project is one private-sector commercial-cleaning opportunity that fits the Bid Ready service and has enough walkthrough, scope, and owner-approved cost information to produce responsibly. Government solicitations, rush work, multiple facilities, and unusually complex requirements are quoted separately.
Do unused monthly bid credits roll over?
No. Included bid credits reset at each monthly renewal and unused credits expire. This keeps turnaround dependable and the membership price sustainable.
Can I cancel a membership?
Yes. Memberships are month-to-month. Cancel before the next renewal to prevent the next charge; access and unused credits continue through the paid billing period.
Do you guarantee that I will win?
No. We improve completeness, pricing visibility, consistency, and presentation, but the buyer controls the award and actual operating results depend on conditions outside our control.
Do you send anything to my prospect?
Not unless a separate written workflow is approved. You verify the facts, credentials, scope, terms, and final price before sending the bid.
Your next bid can be clearer
Walk out with the facts.
Submit with confidence.
Start with the opportunity. We will tell you whether it fits, what is missing, and which service level makes sense before you pay. Prefer to speak with someone? Include your phone number in the fit review and request a callback within one business day.
Start the free fit review